For Long-Haul Truckers

Claim 80% on Every Meal — Most Drivers Miss This

Long-haul truckers qualify for an 80% meal deduction instead of the standard 50%, but only if you keep proper records. ScanForTax makes it effortless to log every truck stop meal, fuel receipt, and scale ticket from the cab.

How Long-Haul Truck Drivers Use ScanForTax

Real scenarios where ScanForTax saves you time and money at tax time.

Truck Stop Dinner on the Road

You stop for dinner in Thunder Bay, 800 km from home. Snap the receipt and ScanForTax automatically applies the 80% long-haul meal deduction rate instead of the standard 50%, saving you more on every meal.

Cross-Province Diesel Fill-Up

Fuelling up in Alberta means no PST — just GST. ScanForTax recognizes the province from the receipt and applies the correct tax treatment, ensuring you claim the right ITC amount.

Weigh Scale and Permit Fees

Scale tickets, overweight permits, and provincial fuel tax permits are deductible but easy to lose. Scan them immediately and ScanForTax files them under business taxes and licences.

Sleeper Cab Supplies

Bedding, a 12V cooler, and a truck fridge are all work necessities when your cab is your bedroom. Photograph each receipt and ScanForTax categorizes them as other expenses.

CRA T2125 Categories

Expense Categories for Long-Haul Truck Drivers

The T2125 line items most relevant to your work — ScanForTax maps these automatically from every receipt you scan.

Line #	Category	Description	Examples	Est. Annual
8521	Motor Vehicle Expenses	Diesel fuel is the dominant cost for owner-operators. Insurance, financing, plates, and IFTA fuel tax also fall under this category.	Diesel fuel (often $80,000+/year)Commercial truck insuranceTruck loan interest or lease paymentsLicence plates and CVOR registrationIFTA quarterly fuel tax	$60,000–$120,000
9281	Meals & Entertainment (80% Rate)	Long-haul drivers away from home for 24+ hours can deduct meals at 80% instead of the standard 50%. Use the simplified method ($23/meal, 3 meals/day) or keep detailed receipts.	Truck stop meals and restaurantsGrocery purchases for sleeper cab mealsCoffee and snacks during driving hours	$8,000–$15,000
8960	Repairs & Maintenance	Regular maintenance and road repairs on a commercial truck accumulate quickly — oil changes, tire replacements, brake jobs, and emergency roadside repairs.	Engine oil changes and filtersDrive tire and steer tire replacementBrake drum and pad replacementDEF fluid and emission system maintenanceRoadside emergency repairs	$10,000–$25,000
8690	Insurance	Commercial truck insurance, cargo insurance, and bobtail coverage are essential and expensive for owner-operators.	Commercial auto/truck insuranceCargo liability insuranceBobtail (non-trucking) insurancePhysical damage coverageOccupational accident insurance	$8,000–$20,000
8760	Business Taxes, Licences & Memberships	Trucking-specific permits, licences, and regulatory fees that keep you legal on the road across provinces.	CVOR (Commercial Vehicle Operator Registration)Provincial oversize/overweight permitsFAST card or NEXUS for US crossingsTruck scale and weigh station feesIndustry association memberships (e.g., OTA, CTA)	$1,500–$4,000
9936	Capital Cost Allowance (Truck)	Owner-operators can claim CCA on their truck purchase. Class 10 (30%) applies to most commercial vehicles; Class 16 (40%) applies to taxis and certain freight vehicles.	Truck purchase price depreciation (Class 10 — 30%)Trailer purchase price depreciationAPU (auxiliary power unit) installationSatellite communication equipment	$15,000–$40,000

Tax Rules Long-Haul Truck Drivers Need to Know

Working in Your Favour 3 rules

80% Meal Deduction for Long-Haul Drivers

Long-haul truck drivers who are away from their municipality of residence for at least 24 hours to transport goods can deduct 80% of meal costs instead of the standard 50%. This applies whether you use actual receipts or the CRA simplified flat-rate method ($23 per meal).

ITA s. 67.1(1.1)

TL2 Form — Claim for Meals and Lodging

Employed long-haul drivers (not owner-operators) use form TL2 to claim meal and lodging expenses. Your employer must sign the form certifying you were required to be away and pay your own meals. Owner-operators claim directly on T2125 instead.

Form TL2

Simplified Method for Meals — No Receipts Needed

The CRA allows a flat rate of $23 per meal (up to 3 meals per day = $69/day) without keeping individual meal receipts. You still need to track the dates, locations, and duration of each trip. Many drivers find this simpler than saving every truck stop receipt.

CRA Flat Rate Method

Watch Out For 1 rules

Cross-Province Fuel Tax (IFTA) Complexity

Owner-operators registered under IFTA must track fuel purchased and kilometres driven in each province/state. Fuel tax rates vary by jurisdiction — for example, Ontario and Alberta have very different tax structures. Under-reporting can lead to audits and penalties. ScanForTax tags each fuel receipt with the purchase province to simplify IFTA reporting.

IFTA Agreement

Sample Receipt Walkthrough

See how ScanForTax processes a typical long-haul truck driver purchase.

Receipt

Flying J Travel Centre

2025-07-29

Diesel #2 (385.2L) $538.28

DEF Fluid (9.5L) $18.99

Subtotal $557.27

GST (5%) $27.86

TOTAL $585.13

Alberta

How ScanForTax categorizes this

This fuel receipt from Alberta shows $557.27 pre-tax with only $27.86 GST (Alberta has no PST). The diesel and DEF fluid are both deductible under Motor Vehicle Expenses (Line 8521). The $27.86 GST is eligible for a full Input Tax Credit. Because this receipt is from Alberta, there is no PST to worry about. ScanForTax tags this receipt with the province and flags it for your IFTA fuel log, recording 385.2 litres purchased in Alberta.

Year-End Tax Checklist

Don't miss these steps before filing your T2125.

Compile trip logs showing dates, routes, and destinations

The CRA requires documentation of each trip to support 80% meal deductions. ELD data, dispatch records, and ScanForTax trip tags all serve as evidence.

Calculate meal deductions — simplified vs. detailed method

Simplified: count the number of qualifying days away (24+ hours) and multiply by $69/day (3 meals x $23). Detailed: total all meal receipts and apply 80%. Choose whichever is higher.

Finalize IFTA fuel report with litres by province

List total fuel purchased and kilometres driven in each Canadian province and US state. ScanForTax tags receipts by province to help compile this report.

Gather all maintenance and repair invoices

Oil changes, tire replacements, brake jobs, and roadside repairs add up. Ensure each invoice shows the truck unit number and service description.

Verify commercial insurance premiums are recorded

Collect annual statements for truck insurance, cargo insurance, bobtail coverage, and any other policies.

Calculate CCA on truck and trailer if owned

Apply the appropriate CCA rate (typically Class 10 at 30%) to the undepreciated capital cost. Account for any additions or disposals during the year.

Confirm all permit and licence fees are captured

CVOR renewals, oversize permits, FAST card fees, and scale tickets are deductible on Line 8760.

Obtain TL2 signed by employer (if employed, not owner-operator)

Employed drivers must have form TL2 signed by their employer certifying the requirement to be away and self-fund meals. Without it, the CRA may deny meal deductions.

ScanForTax handles most of this automatically

Scan receipts year-round and your categories, taxes, and ITC totals are ready when you need them — no year-end scramble.

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Frequently Asked Questions

How does the 80% meal deduction work for truckers?

Long-haul truck drivers who transport goods and are away from their home municipality for at least 24 continuous hours can deduct 80% of meal costs instead of the standard 50%. This applies per trip, not per day — a 3-day haul qualifies all meals during that period. You can use actual receipts or the simplified flat-rate method ($23/meal, up to $69/day).

What is the simplified method and should I use it?

The CRA allows a flat rate of $23 per meal (max 3 meals per day) without keeping individual meal receipts. You only need to track your trip dates, departure/arrival times, and destinations. At 80% deductibility, this works out to $55.20/day. Use it if your actual meal costs average less than $69/day or you struggle to keep every receipt.

Do I file a TL2 or claim on T2125?

It depends on your employment status. Company drivers (employees) use form TL2 to claim meal and lodging deductions — the employer must sign it. Owner-operators (self-employed) skip the TL2 entirely and report all expenses directly on T2125. You cannot use both methods.

How do I handle fuel purchased in different provinces?

Each province has different fuel tax rates and PST rules. Alberta has no PST (just GST). BC and Saskatchewan add PST. Ontario and the Atlantic provinces charge HST. ScanForTax automatically identifies the province from each fuel receipt and applies the correct tax treatment. For IFTA reporting, you need litres purchased by jurisdiction.

Can I deduct sleeper cab accessories like a fridge or bedding?

Yes. Items that make the sleeper cab habitable during long hauls — a truck fridge, mattress pad, bedding, 12V appliances, and curtains — are deductible as other business expenses on Line 9270. These are necessary for your work, as the cab serves as your living quarters while on the road.

What CCA class does my truck fall under?

Most commercial trucks (Class 8 vehicles over 11,788 kg GVWR) fall into CCA Class 10 at 30% declining balance. Some freight vehicles may qualify for Class 16 at 40%. Trailers are typically Class 10 as well. The half-year rule applies in the year of purchase — you claim CCA on only half the cost in year one.

Tax Guides by Province

See province-specific tax rates and recovery rules for long-haul truck driver expenses.

Ontario

HST — 13%

Alberta

GST Only — 5%

Manitoba

GST + RST — 12%

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Tax deadline is April 30th.

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